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University Library DePaul Library

DePaul Scholars: Add Scholarly Work and Publications

DePaul has transitioned to a new faculty and staff profile system. Use this guide to learn how to search for, access, and edit profiles.

Content Types

The following content types are available for researchers to add to DePaul Scholars:

Type

Definition
Research output Content the researcher has created or authored. Usually written and published but can also be non-textual and not formally published, e.g. contribution to journal, book, working paper, contribution to conference, software, performance, composition.
Activities Describes all activities that a researcher may be involved in/with as an individual, e.g. giving a lecture/talk, editorial work, membership, organizing an event.
Award or Prize Captures prizes and other professional distinctions awarded to a researcher.
Press/Media Mentions of the researcher in media, e.g. interviews or broadcasts.
Grant A sum of money given by a government or other organization for a particular purpose such as a research project.
Project Research projects can be linked to other related types of research content such as Awards or Research Output.
Dataset Metadata of collections of data, e.g. databases, survey data, observations, measurements, and other results of experiments.
Student Thesis A student thesis in DePaul Scholars can be added to a researcher's profile if they have supervised the thesis.

Enable an automated search from online resources

Publications are currently imported from Scopus automatically during a weekly sync process.

However, users have the option to include additional online resources such as PubMed and Mendeley.

To receive notifications from these publications, users must enable them in their profile: 

  1. Click Edit Profile under the icon                                                                 
  2. Select Automated Search from the left-hand menu. 
  3. Enable the sources from which you wish to import your publications.
  4. Users will be asked to add their author ID(s) or name variants as the basis for the search.
  5. Select Save at the bottom of the screen to save changes.

Import from an Online Source

If you prefer not to turn on automated searches for the online resources, or wish to access a database which currently does not feature automated searches (such as Ebsco), there is the option to create a single search. This will provide results for a search parameter at the time of the search, but will not send notifications when new content is added. Users may select the publications they wish to import. 

To get started:

  1. Click +Add Content.                                                                    
  2. Choose Import from online source under Research output.

Depending on the information you will search with, here are some import sources we recommend:

With a Researcher's Name

To search with the name of an author or creator, try Digital Commons, EBSCOHost, SSRN, or Mendeley.

With a DOI 

To search with a DOI, try CrossRef or unpaywall.

With an arXiv or PubMed ID 

To search with an arXic or PubMed ID, try arXiv or PubMed.

Importing

Once a list of publications to import has been generated, you can Import or Remove items from the list. If something is a duplicate, we recommend removing it.

After clicking Import, your name will appear in the "Author" field. If the co-authors have a profile in DePaul Scholars, the new publication will show up on their profile as well.

"Managed by Organization" automatically defaults to the user’s organization in DePaul Scholars. Select Import and review.

At this step, you may edit publication type and bibliographic information. To change the publication type, choose Change template.

Export publications from Google Scholar to add to my research output

Export publications from Google Scholar:

  1. Login to your Google Scholars account https://scholar.google.com/ 
  2. To export all publications, click on the checkbox to the left of TITLE
  3. Click on the EXPORT button that appears
  4. Select either BibTex or EndNote
    • If you select BibTex, the publications appear in BibTex format. From the File menu in your browser, choose Save Page As...
    • If you select EndNote, a file is automatically downloaded

Import Google Scholar Publications to DePaul Scholars:

  1. Login to your DePaul Scholars profile
  2. Click the +Add Content button
  3. Choose Research output                                                             
  4. Select Import from file 
    • To import BibTex , select BibTex and either upload the BibTex file or paste BibTex text
    • To import EndNote select RIS 

Add publications manually

Choose template and type

  1. Click the +Add content button in the top right corner of the screen.
  2. Choose Create from template under Research output.
  3. Select the appropriate publication type - use the mouse-overs for guidance:
    1. Add peer-review status, published date, title and any other information as needed.
    2. Users must enter their name in the author's name field. Users have the option to select any co-authors. If the co-authors have a profile in DePaul Scholars, the new publication will show up on their profile as well.
    3. "Managed by Organization" automatically defaults to the user’s organization in DePaul Scholars. 
    4. Users may also add journals, publishers, attach files or related documents as needed.
    5. Once the required questions have been answered, select the Save button at the bottom of the page. 

Delete a publication from your profile

Once the workflow status of a publication is set to validated you can no longer delete the record yourself. You can however unclaim an item, using the disclaim function in Pure:

  1. To do this, click on Scholarship in your profile to see a list of your output. 
  2. Click the cog-wheel on the right hand side and choose Not mine - disclaim content.

Add a conference contribution

The registration of conference contributions in DePaul Scholars is distributed across different content types and templates.

Use the schema below to find the correct entry:

Research Output:

  1. conference paper
    • in conference proceedings: Chapter in Book / Report / Conference proceeding > Conference contribution
    • in a regular journal issue: Contribution to Journal > Article
    • not formally published: Contribution to Conference > Paper
  2. conference abstract
    • in a journal (special issue): Contribution to Journal > Meeting Abstract
    • otherwise : Contribution to Conference > Abstract
  3. poster presentation: Contribution to Conference > Poster

Activities

  1. the act of presenting at a conference: Lecture / Presentation
    • [you can add this next to a related Research Output record and create a link between them in Pure]
  2. attending or organising a conference: Participating in or organising an event > Conference
    • [go to Edit Person to set your role for this activity]

Add a PhD thesis for which you were a supervisor

You are able to do this, but unfortunately not without listing yourself as an author. Please reach out to us if you are interested in adding this. 

Can I post a PDF of my scholarship?

Posting a PDF of a work depends on if you own the copyright of the work you would like to post. You can make materials available for download if you do, or point to your research posted in outside journals and databases.

Sherpa Romeo is a free database containing the copyright and self-archiving policies of more than 22,000 journals and periodicals. 

What if my output type is not listed or described?

If there is a scholarly work or achievement that is not listed in the +Add Content menu, please select Research Output > Other Contribution.

We are happy to explore the option of adding other categories. Please reach out to Kelly Hallisy, Scholarly Communications Librarian, if this is of interest to you.