University Library DePaul Library

2018

October

Announcement

In October, the CARLI consortium announces that Ex Libris’ Alma and Primo VE systems will replace the 25-year old Voyager system for the I-Share consortium. Procurement is approved in November and the contract signed the following January

2019

January

Approval

CARLI approves and signs the contract with Ex Libris. The project timeline is finalized with a launch date of late June, 2020..

 

February - April

Planning

The library begins planning for the migration, including building a migration team and deciding whether to join the test migration ("Vanguard") team from CARLI.

 

May

Migration Team Finalized

The team is finalized with 21 members from DPU. All departments from the main DPU Library are represented:

  • Access Services
  • Collections
  • Digital Services
  • Reference, Instruction, and Academic Engagement
  • Special Collections and Archives
  • Technical services

Staff from the Law Library and Information Services are also named for the team. Tami Luedtke from Tech Services is the main contact person for DePaul to the CARLI consortium. Basecamp is selected as the project management and communication tool.

 

June (ongoing)

Data Cleanup

Staff at both libraries (DPU and Law) perform critical data cleanup tasks of cataloging and patron records prior to first copy of data taken by CARLI to import into the test environment.

 

July

Migration Form Deadline: Alma

The migration team  completes the spends Complete Alma migration form due to CARLI on July 24. Requires input from all departments.

 

September

Faculty Email

The email template used by subject liaisons is updated to include an initial (optional) announcement about migration.

Communication Team

The Library establishes a communication team to ensure the DePaul community is kept aware of the upcoming changes

 

October

Migration Form Deadline: Primo VE

Migration form for the PRIMO VE discovery layer configuration due to CARLI on October 3rd.

Test Environment Delivered

DPU's test Alma environment is delivered on October 24th.

 

November

CARLI begins offering online training for staff of all I-Share member libraries.

 

2020

February

Spending Deadline: February 7

Liaison Librarians must spend 100% of their fund by this date. After February 7th, only course reserve items and limited-availability items for the archives will be processed. This is to reduce the number of transactions that need to be tracked on a spreadsheet and entered into the new system by hand.

 

June

Launch: June 24

Scheduled launch day for all 91 I-Share consortial members